Accounts Payable Associate

Classification: Full Time/Non-Exempt (eligible for overtime)

Location: Redmond, OR

Reports to: Controller

Department: Accounting

Oregon's Wild Harvest is a proud family-owned & operated company dedicated to growing, sourcing and manufacturing the highest quality herbal supplements possible. Everything we do – from rigorous testing and standards to our regenerative farming practices – is done from the heart. Our mission is to offer safe and effective herbal medicine rooted in science and tradition. If you have a passion for healthy plants, people and planet, please apply to join our team.

Oregon’s Wild Harvest firmly believes that our employees are the heart of our success. Through teamwork, dedication and OWH guidelines, our employees thrive individually, and as a whole. This position description is designed to outline essential functions and qualifications, not to restrict one’s specified duties, but to summarize expectations and scope of responsibilities to foster individual and group success.

Job Summary:

The Accounts Payable Associate is responsible for accounts payable functions and other accounting operations within the company. This position will ensure company suppliers and service providers are paid accurately and timely, be responsible for recording other accounting transactions and creating reports for management.


Job Responsibilities

Accounts Payable:

  • Open and distribute daily corporate mail
  • Post and reconcile all invoices, including discounts, allowances, price differences, returns and other charge backs to vendor accounts timely and accurately
  • Investigate invoice and payment discrepancies; verify with department managers (primarily Purchasing, Shipping, and QA) as necessary, to make sure we are charged correctly
  • Manage new vendor accounts and request and maintain appropriate documentation
  • Pay all vendors within terms, or sooner if discounts are offered
  • Create reports such as A/P aging and vendor balances, as needed
  • Prepare and enter journal entries as necessary
  • Establish and maintain positive working relationships with our vendors, customers, staff and business partners. Our customer is our greatest asset – always treat with respect and positive attitude.
  • Reconcile A/P sub ledger to general ledger


  • Perform all daily cash management and banking activities including wires, ACH activity, and inter-corporate transfers
  • Identify and maintain Fixed Asset records for purchases and disposals, provide monthly detail to Controller for General Journal entries and depreciation schedules
  • Prepare monthly journal entries for prepaid expenses, recurring accruals, expense reclassifications, and other items as needed.
  • Perform periodic and month-end account reconciliations
  • Provide general support to the Controller in carrying out responsibilities of the finance/accounting department
  • Assist in the creation of monthly reports for managers

Required Skills and/or Experience


  • A strong sense of confidentiality (experience with private companies, a plus)
  • Accounts payable and/or accounting experience (2 years preferred)
  • Minimum of two-year accounting certificate
  • General understanding of GAAP
  • Experience with ERP software (Sage X3, a plus)
  • Experience with Banking and other online portals
  • Excel Basics
  • General skills in other Microsoft products, namely Word and Outlook
  • Math, analytical and multi-tasking skills
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills are a must
  • Ability to sit for extended periods of time
  • Must be able to perform the essential functions of the job with or without accommodation
  • US Citizenship or Permanent Resident (Green Card) required


OWH is an equal opportunity employer committed to building a diverse culture that values teamwork, integrity, innovations and an unwavering commitment to our customer

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